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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is W912TF-23-Q-0004 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-08. The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 Hotels (except casinos) and Motels, a small business size standard of $40.0M. This requirement is 100% set-aside for small business, and only qualified vendors may submit quotes. The solicitation will start on the date this solicitation is posted and will end on 17 January 2023 at 4:00PM Eastern Time. Free On Board (FOB) Destination shall be required to 1 Minuteman Way Concord, NH 03301. The Government contemplates award of a Firm-Fixed Price (FFP) contract.

The New Hampshire Army National Guard is seeking lodging and conference space for Soldiers and their families from 04-05 February 2023. Please see the attached Performance Work Statement (PWS) for a complete description of this requirement.

The Government requests that all facilities be located within the New Hampshire Lakes Region or within the confines of the state of New Hampshire as a secondary preference.

This is a combined synopsis/solicitation and an SF1449 will not be issued.

The performance period of any anticipated contract will be from 4 February 2023 through 5 February 2023.

CLIN 0001: Event Attendee Lodging (QTY = 1 JOB)

The contractor shall provide six (6) guest rooms for event attendees on the night of February 4th, 2023 and ten (10) overnight rooms on the night of February 5th, 2023 IAW paras 5.5 through 5.5.2 of the PWS

CLIN 0002: Registration Area with Furniture and Amenities (QTY = 1 JOB)

The contractor shall ensure a registration area is in the immediate vicinity of the conference/function space (CLIN 0004) and that it is furnished with all furniture and amenities as described in paragraphs 5.1, 5.1.1, and 5.1.2 of the PWS.

CLIN 0003: Conference/Function Room Space (QTY= 1 JOB)

The contractor shall provide two conference/function rooms, in the immediate vicinity of the registration area on 04-05 February as described in paragraphs 5.2, 5.2.1, 5.2.2, 5.2.3, and 5.2.4 of the PWS.

CLIN 0004: Audio Visual Equipment for Conference/Function Rooms (QTY= 1 JOB)

The contractor shall provide audio visual equipment to include projectors, projection screens, land-line internet connections, and a speaker system as described in para 5.2.1 and 5.2.4 of the PWS.

CLIN 0005: Childcare (QTY= 1 JOB)

The contractor shall provide Childcare IAW with paragraph 5.3 through 5.3.13 of the PWS.

CLIN 0006: Meals (QTY= 1 JOB)

The contract shall provide meals as described in paragraphs 5.4.1- 5.4.4 of the PWS

CLIN 0007: Parking (QTY= 1 JOB)

The contractor shall ensure that at least 175 parking spaces be available for the duration of the event (04-05 February 2023)

Interested parties should see below “Instructions to Offers” for details on how to submit your quotes

Interested parties should also see below “Evaluation factors” for a description on how the Government intends to evaluate your quotes (IAW FAR 52.212-2)

Quotes must be valid for sixty (60) days.

All technical or contractual questions shall be submitted in writing via e-mail no later than 12:00 noon EST on 9 January 2023 to Spencer Winn and Matthew Lapointe at spencer.r.winn.civ@army.mil and matthew.r.lapointe.civ@army.mil, respectively. Telephone inquiries will not be accepted. If the Government responses to technical questions affect the Statement of Work requirements or any other portion of the solicitation, then an Amendment of Solicitation will be issued. The subject of your email must include your company's legal name, state the nature of your email and include the Solicitation Number W912TF23Q0004. For example, the subject of your email should be similar to the following: Quote Submission by Company XXXXX, Solicitation Number W912TF23Q0004 Company XXXXX Question Regarding Solicitation Number W912TF23Q0004.

This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.

Registration must be "ACTIVE" at the time of award.

In order to be considered for award, interested offerors must provide, along with their quotes, the representations and certifications regarding certain telecommunication and video surveillance equipment or services as follows:

See 52.212-1 for complete details on how to respond to this RFQ

See 52.212-2 for a full description of how the Government intends to evaluate your quotes.

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